Phew! The 2006 IS Convention is finally over! All in all it went pretty well.
The first day was probably the better organised of the two. In the morning there was a visit to a hosting centre. I wasn't sure if I was going to go on it as I may have been needed to help on the Campus (where the convention was held). In the end I did go. It was really interesting and probably a good thing that I did go as no-one else from the Campus was going so it was useful to have someone to tell people where to go (not that I knew either)!
We had lunch back at the Campus once we got back and then the convention started at about 14:00. There was a video at the beginning which was good (and a little amusing from my perspective) followed by some presentations including some outside speakers from Michelin and Gartner. Next came the demonstrations.
There were 2 demonstrations given in the main hall and then the demo tour started. This consisted of 5 demonstrations repeated every 20 minutes. All 200 people had a different colour corresponding to the group they were in and then each group had a leader to take them round the demonstrations. Despite one of the demostrators turning up from the Netherlands with a his lorry full of servers later than we'd hoped, it all went quite smoothly.
We had run a bit late with some of the presentations but somehow this delay disappeared and we went for dinner on time.
During dinner there were some magicians who came round to do some close up tricks at the tables. This was followed by a short show at the end of dinner. They were really good, especially considering how close we were to the tricks.
After dinner the bar opened. Now the Dutch and the English have a reputation for, well, lets just say they make the most of the bar. I've been told that one year the bar was emptied. I should stress that it's not a proper bar. The beer isn't on tap (it was in those small 5-6 litre kegs) and the other drinks (If there are many) are just kept in cupboards below. This year there was enough beer (they ran out last year) and in the end only one French guy stayed with the Brits and the Dutch. I stayed with them until they all left as I find those sort of moments interesting. People loosen up a lot and say a lot of things they might not otherwise say. You often see people's true opinions come out. We left the bar at about 1:30am.
I woke up at 6:45 the next day (same as the day before) to get ready for the final day. The day started with another external speaker, this time from Renault. Unfortunately I couldn't listen to this presentation as I was helping with some last minute changes to the workshops which came straight after. There were 8 workshops and everyone had been put into a workshop based on their 1st or 2nd choice which they made (or should of) when they enrolled. The problem was that, with 200 people there would inevitably be some people who didn't turn up. We didn't want to end up with one workshop half empty so the final organisation of who was in which workshop had been done the previous day (once we'd found out who had turned up). Due to some duplicated names I ended up running round sticking up names of who was in some workshops. I also found the materials for the workshops hadn't been loaded onto the laptops.
After the presentation, the people left the hall and found their workshop from the board outside or from the printed lists we'd photocopied. I joined in on one of the workshops and then spent most of lunch gathering up the presentations that had been made.
After lunch someone from each of the workshops gave a presentation on what they'd found. This was followed by a presentation on things to come in 2006 and then a Question and Answer session.
During the workshop presentations there were several comments saying they'd like more communication on projects and the general status of things. This means work for me. Part of my job involves writing newsletters after each of the monthly meetings we have and also producing reports on the status of projects. Despite having written the letters for September, October and half of November, having 2 reports ready and a third needing about 5 minutes more work, none of them have yet been published. This is because they are all waiting to be validated. The newsletter for September is waiting for an article from my boss. I'm a little concerned that on Monday I'm going to be asked why this hasn't been published. I'm not quite sure how to say politely, "Because I'm waiting for you to do your bit and validate them/write your article. I have emailed them to you and handed them all to you several times.".
There could be another problem next week too. The week after next are several meetings looking at projects and deciding whether or not to go ahead with them. For the meetings, each Division is supposed to have entered some financial data into a program (which I am meant to look after despite only breifly being shown what it does). This data must be entered by Jan 13th however.... Before Christmas a new revision was to be developed and put into pre-production for me to test before they replaced the old version. I phoned the developer the week before Christmas to find out what was going on as he still hadn't sent me the pre-production version. He told me that he was delayed and would call me the first week back in the New Year. He didn't (plus there was the Convention to finish organising anyway).
Basically, as the data for this year can't be entered into the program until the new version is out, the new version needs to be tested and then released, it is unlikely that the Divisions are going to be able to meet their Jan 13th deadline. This may not be too bad as apparently, since this program has been available, the data has never been entered in time for the meetings. It is only used twice a year, nobody likes it and I don't think it's very well designed.
So, the convention went well, but despite me thinking that there would be a bit of a break now that it's over, it seems like I'm going to be pretty busy.
I have learnt a lot from what I've been doing though. I've got a lot of admiration for the people at the Campus who organise these events all year. There are so many small details you need to take into account. I've also realised how much can be going on which no-one notices. Despite doing a couple of things at the last minute, people still get the impression that everythings ready and working as it should.
Another thing I've learnt, and it's probably the most important thing, is just how much you have to hassle people to get things done. I'm amazed at the number of emails and phone calls it takes just to get a response.
Right, it's the start of the month so that means I need to make the dreaded trip to AUCHAN!!!